Jobtrain is a UK applicant tracking system built around your recruitment team. We put your people at the centre, then surround them with AI-powered tools, proprietary talent intelligence and 25 years of hands-on hiring expertise. Built for in-house teams. Backed by Microsoft Azure OpenAI. Trusted by the NHS, local government and organisations across more than 20 sectors.
“Jobtrain saved our lives! Our time-to-hire has gone from 90 days to under three weeks.Cornerstone Care, social care provider in ScotlandRead Cornerstone’s Success Story★ Rated 4.6 out of 5 on Capterra
Your recruiters lose half their day to admin. Adverts take hours and still attract the wrong people. Candidates go cold before day one. None of it is niche. It’s exactly what Jobtrain is built to solve.
Customer since
2021
Customer since
2017
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2023
Customer since
2024
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2015
Customer since
2017
Jobtrain manages every stage of the hiring process from a single, configurable platform – from vacancy approval and AI-assisted job advert writing through to candidate screening, interview scheduling, offer management, pre-employment compliance, and new hire onboarding.
Clients report a 31% reduction in time-to-hire. Recruitment administration drops by up to 50%. Around 90% of the platform is configurable to your processes without IT or developer support. And there are no limits on users, jobs, or candidates — your costs don’t grow just because your organisation does.
Leicestershire Partnership NHS Trust cut time-to-hire by 40% and recruitment administration by 60% after moving to Jobtrain.
Calculate your recruitment ROI
Most ATS vendors bolt AI onto products built for a different era. Jobtrain builds it in from the ground up, powered by Microsoft Azure OpenAI.
It all runs securely inside Jobtrain. Your data never trains public AI models. Tested with the NHS, local authorities and care providers, where governance matters.
Most ATS providers give you a system and leave you to it. Jobtrain includes a dedicated Talent Intelligence function – powered by our proprietary data engine, Candidata™ – as standard for all clients. Our Talent Intelligence team uses recruitment data from across our client base to give you sector benchmarks, candidate behaviour insights, and ED&I analysis that help you make better hiring decisions. With 25 years of recruitment expertise behind it, this is the kind of strategic support most organisations only get from expensive consultancies.
Jobtrain includes a fully branded careers site as standard – no separate licence, no third-party builder, no developer needed to keep it updated. Your team manages content directly, using your own library of images, video, and AI-generated imagery to create job adverts and employer brand pages that genuinely reflect your organisation.
Write better adverts faster with the AI Job Advert Generator, then post to 5,000+ job boards – including free advertising on Indeed, Adzuna, Google for Jobs, Talent.com, and Zip Recruiter – in a single click.
Smart Search and Match uses semantic meaning, not just keywords, to surface the best candidates from your existing database the moment a vacancy is created. Run the same search across LinkedIn without leaving the system.
Described as an ‘onboarding powerhouse’ by our clients – start onboarding the new way. The period between offer and start date is where candidates go cold. Jobtrain’s Onboarding and Welcome Hub keeps new hires engaged from offer to day one – with culture content, compliance documents, and real-time query management in a branded portal.
Give at-risk employees early access to internal roles with smart job matching, a dedicated portal, and a live dashboard for redeployment managers. Reduce redundancy costs and protect your employer brand at the moment it matters most.
Anonymous shortlisting, an ED&I Insights Dashboard, and Candidata™ sector benchmarks give your team the data to act on inclusion – not just report on it.
Connect Jobtrain to your HRIS, payroll, DBS checking, video interviewing, AI Software and job boards. 50+ integrations including MHR, SAP, Oracle, Workday, First Advantage, Reed Apply, Totaljobs, and LinkedIn.
DBS checking dominates the working day for hiring teams in care, education, and the public sector. Jobtrain automates Online Disclosure applications directly from within the ATS via our integration with First Advantage, with Disclosure Scotland checks supported for Scottish-based hiring. Every check is tracked, timestamped, and visible in one dashboard.
A Jobtrain demo is a conversation, not a presentation. Tell us about your recruitment challenges – we’ll show you exactly how Jobtrain addresses them, with real examples from organisations like yours.
No hard sell. No generic slides. Just a straight answer to whether Jobtrain is right for you.
FAQs
Straight answers to what HR and resourcing teams ask us before a demo.
Jobtrain is a UK applicant tracking system (ATS) for in-house recruitment teams. It covers every stage of hiring, from vacancy approval and job adverts to screening, offers, compliance checks and onboarding. You also get a partner: a dedicated Talent Intelligence team, UK-based support and recruitment expertise built up since 1999.
Organisations with complex, high-volume or multi-site hiring. That includes NHS trusts and boards, councils, care providers, multi-academy trusts, universities and private employers across more than 20 sectors in the UK and Ireland. Clients include NHS Scotland, Yorkshire Building Society, Chester Zoo and St Helens Borough Council.
It depends on your organisation’s size, hiring volume and the modules you need. Pricing is usually an annual licence plus a one-off set-up fee. Every licence includes unlimited users, jobs and candidates, so your costs don’t rise as your team or your hiring grows. We’ll give you a tailored quote after a short conversation.
Usually a few weeks to a few months, depending on your processes, integrations and how much you want to configure. You get a dedicated Onboarding Manager and Account Manager from the scoping stage, so you’re never left to work it out alone. Around 90% of the platform is configurable without developers.
AI takes on the slow parts, such as writing job adverts, matching candidates and structured screening. It runs securely inside Jobtrain on Microsoft Azure OpenAI and your data never trains public AI models. Every final decision stays with your people. Our AI Assurance Statement explains how we design, test and govern it.
Yes. Jobtrain holds ISO 27001 and Cyber Essentials Plus certification, and we run regular independent penetration tests. Your data is hosted across multiple UK data centres on Microsoft Azure. Single sign-on, two-factor authentication, role-based permissions and configurable retention rules help you meet your UK GDPR obligations.
Jobtrain has 50+ integrations. They include HR and payroll systems such as MHR, SAP, Oracle and Workday. DBS checks run through First Advantage and right to work checks through TrustID. For the NHS we connect to NHS Jobs and ESR. We scope the integrations you need during implementation. See our partners
Yes. Jobtrain has been a G-Cloud supplier for many years. That gives NHS, local government and other public sector organisations a compliant and quicker route to buy, without running a full tender. Find us on G-Cloud
It’s a conversation, not a presentation. Tell us about your recruitment challenges and we’ll show you how Jobtrain handles them, with real examples from organisations like yours. There’s no hard sell, just a straight answer on whether Jobtrain is right for you.
Still have a question?
Ask us anything, or book a demo and see Jobtrain working on your own hiring challenges.