APPLICANT TRACKING SYSTEM FOR THE NHS

We deliver the true alternative to Trac and NHS Jobs.

Find out why over 30 NHS organisations (and counting) who needed more from their recruitment technology are turning to Jobtrain for a leading-edge NHS applicant tracking software solution (ATS) built for the future of NHS recruitment.

Our modern, intuitive, functionality-rich NHS recruitment software delivers huge cost savings, increases recruitment efficiency and effectiveness and dramatically reduces time to hire. Jobtrain also provides powerful data insights and is fully integrated with NHS Jobs and the first ATS to offer a real-time connection and integration with ESR.

Find out how it could benefit you

MANAGE END-TO-END HIRING PROCESSES IN ONE PLACE

Our recruitment software for the NHS is a true alternative to TRAC and NHS Jobs that help drive your recruitment strategy and transform your talent acquisition and hiring capability.

Engage potential hires with beautiful career sites and media-rich job adverts and build talent networks of future hires, all with a fully mobile-optimised, accessible and inclusive candidate experience.

From vacancy approval, creating new posts, advertising and assessment, through to offers, compliance checks and onboarding (integrated into ESR), all using a single, intuitive leading-edge platform.

All of this is underpinned with powerful and flexible management information and reporting tools, to provide insights on all aspects of your recruitment.

JOBTRAIN FOR THE NHS – A QUICK OVERVIEW

Our clients

We’re really proud of the NHS organisations we already work with – here’s just a small selection of them.

See who else we work with

FULLY CONNECTED WITH KEY NHS SYSTEMS

We’ve worked with NHS organisations for over 10 years and fully understand their needs and demands. Our applicant tracking system is integrated with NHS Jobs and ESR (Electronic Staff Record). These integrations facilitate (for the first time), the seamless ‘end to end’ management of NHS hiring from raising new vacancies and advertising posts, all the way through to offer, onboarding and creating new hires in ESR.

Connect your NHS systems
to your recruitment processes

Our ATS is available to purchase through G-Cloud and your usual tender procurement services.

ASSESS CANDIDATES WITH EASE

Our suite of assessment tools cover every aspect of assessing your potential hires. Create an unlimited number of tailored application and assessment forms yourself, without any additional charges for the wide variety of roles that make up your NHS Trust.

Application forms support a two-stage process so you only need to collect the necessary information at the first stage, improving the candidate experience and increasing conversions. Our fully flexible assessment forms can cover everything from simple killer questions to sophisticated scored forms with images and even timed questions.

Transform your assessment processes

For shortlisting, telephone screening and shortlisting forms are all available in our applicant tracking system. We offer collaborative panel and anonymous shortlisting to remove unconscious bias from the selection process too. Our recruiting software can even connect with your 3rd party online testing tools.

When it comes to interviewing, our self-service interview booking feature makes arranging and managing them a breeze.

SEAMLESS ONBOARDING, COMPLIANCE CHECKS AND EFFORTLESS TRANSFER OF NEW HIRES TO ESR

Are you finding your onboarding processes are taking too long and you’re losing new hires in the process?

Speed up your onboarding

Reduce candidate drop-out, decrease your time to onboard to as little as 24 hours and save on expensive bank and agency workers with our onboarding and compliance platform.

From doctors and nurses, to healthcare assistants, clerical officers and cleaners, when final interviews are complete and you’ve found your perfect candidate, you want to bring them on board as quickly as possible. Our recruitment software has all the features you need to manage this with ease.

Take up references, manage offers, contracts, forms, complete compliance checks whilst keeping them informed and engaged until their first day with our Onboarding and Welcome Hub features, all of which are integrated into ESR in real-time.

New hires will be informed, engaged and raring to go ahead of their first day. Welcoming the perfect candidate has never been easier!

COMPLIANCE CHECKS MADE EASY

Compliance, Right to Work and DBS checks can be overwhelming with many moving parts to manage. The regulations of the CQC, the GMC and the NMC are regularly changing, so you need a process that is up to date. Our applicant tracking system can do just this.

Make compliance checks easy

From our recruitment system, candidates can complete ID verification and Right to Work checks online using our digital certified tool. Online Disclosure applications can be requested and managed within Jobtrain too - we integrate with First Advantage – the specialist DBS and compliance checking provider.

ALL THE REPORTING AND INSIGHTS YOU’LL EVER NEED

Our NHS recruitment software comes with powerful and flexible reporting to enable you to keep track of every element of your hiring activity at your fingertips.

Our platform provide insights dashboards, a full suite of standard reports as well as an insights and report builder platform.

Through our wealth of experience of working with the NHS, we provide flexible real-time data and trend analysis with NHS specific reports including:

Board reports
Operational insights

KPI tracking

ED&I

Fulfilment and recruiter performance reports

All reports can be exported, distributed simply and even automated.

On top of this, we also offer all clients specialist support from our in-house Talent Intelligence team.

HIRE MORE NURSES WITH VOLUME RECRUITMENT

The NHS recruits a large number of roles which can often be very similar, but are for different locations and areas of specialism. Perhaps you have a nursing campaign where candidates will have preferences like children’s services, or a location such as one of your hospitals.

Candidates can mark their preferred choices at the point of application and recruiters can use this information to filter based on these preferences. This aids the task of shortlisting on volume campaigns (or often called Generic, Cohort, or even Bulk campaigns). This can heavily streamline the shortlisting and interview processes, and improve your candidate experience tenfold!

NHS Scotland is the second-largest sector employer in the UK, with over 163,000 employees. The implementation of our applicant tracking system was key to supporting their plan and the new recruitment system formed part of the process standardisation for NHS Scotland.

“We felt we needed to balance the capability of the system we chose with the capability to work effectively with NHSS in delivering our specific needs. The time to hire dropped by 31%. That saved nearly a month per hire!”

– Neil Warbrick – Programme Director

Read about
NHS Scotland’s success

Watch our NHS recruitment webinar

Our Director of Strategic Development, Giles Heckstall-Smith, chatted with Ruth Saunders, Assistant Director of Talent Acquisition and Recruitment at NHS Blood and Transplant. Together, they talked about transformational NHS recruitment. If you missed it, no problem, simply watch back a recording of it here.

Watch it back

In the session, we covered:

How to transform and recruitment administration function to a strategic talent acquisition team
What does a modern Talent Acquisition team look like and what are the benefits?
How to use data effectively to tell a story, create actionable insights and produce a compelling business case for change
How to implement KPIs to reduce time to hire and increase recruiting effectiveness
How the workforce and market has changed the way we need to approach Healthcare Assistant attraction and recruitment
Choosing and implementing the right technology to and its role in underpinning the process and delivering results
The importance of crafting a compelling Employer Value Proposition to attract candidates and transform candidate experience

Guide – How to buy an applicant tracking system

If you need some help to put together a business case, or even some guidance on changing your current ATS, our free e-book will be able to help.

Finding and selecting ATS providers that are right for you
Putting together evaluation teams, requirements list and running demonstrations
Understanding ATS providers’ roadmaps, development, integrations, and security
Pricing, licencing, negotiation, and avoiding hidden costs
Set yourself up for success – stakeholder alignment & forging productive partnerships with your provider
Scoping, implementation and change

DOWNLOAD

Faster, sleeker, easier

Managing recruitment is now so much more than posting jobs and hiring talent.

Our applicant tracking software has been developed over 20 years to support, manage and automate corporate online recruitment processes.

It does this right from vacancy approval, job advertising and online applications through application scoring and candidate screening, interview arrangement, right through to offer management, pre-employment checks and new hire onboarding.

Book a demo