Jobtrain is a UK enterprise applicant tracking system built for organisations with complex, high-volume, or multi-site hiring needs. Organisations using a structured ATS reduce their average time-to-fill by up to 40% compared to manual processes. Jobtrain clients typically see recruitment administration cut by 50% and report a 31% reduction in time-to-hire.
Read the full story from Chester Zoo on why they chose Jobtrain as their recruitment software provider and the experience they had during implementation and the run up to their seasonal recruitment campaign.
The competition for skilled candidates is intense – and the application process is where you win or lose them. Research shows that 60% of candidates abandon applications that take more than 15 minutes to complete (Talent Board, 2026). Jobtrain is designed to keep candidates moving through a frictionless, branded experience that reflects well on your organisation. Our ATS provides:
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Talent Networks are Jobtrain’s proactive sourcing tool – branded landing pages and talent pools that capture candidate details and organise prospects by role type, location, or sector before a vacancy even exists. They’re particularly effective for organisations with predictable seasonal demand, high-volume hiring, or regular recruitment events. Build your pipeline ahead of need and fill roles faster when the time comes.
In the words of our client, Active Care Group, Jobtrain comes with an “onboarding powerhouse” that will revolutionise your onboarding and compliance strategy. Bring your time-to-hire down with our string of automated features and engage happier and more enthusiastic candidates with our groundbreaking Welcome Hub.
The Jobtrain Redeployment Portal gives at-risk employees early, prioritised access to internal vacancies – with smart job matching, tailored updates, and a dedicated portal separate from the main candidate journey. Redeployment Managers get a live dashboard to manage caseloads, track applications, and report on outcomes.
For organisations facing restructuring, site closures or workforce reductions, the portal helps reduce redundancy costs, retain valuable institutional knowledge and demonstrate a genuine commitment to your people’s future – protecting your employer brand at a time when it matters most.
Every application is trackable and searchable. No spreadsheets. No missed conversations.
Redirect talent. Act with intent. Start with our redeployee portal.
Jobtrain’s automation tools remove the manual effort from repetitive recruitment tasks – interview scheduling, candidate communications, offer letters, compliance checks – so your team can focus on hiring decisions rather than administration. According to SHRM’s State of Recruiting report, 86% of recruiters say their ATS has improved their hiring speed. Jobtrain is built to deliver exactly that.
Jobtrain supports a structured, data-led approach to equality, diversity and inclusion throughout the hiring process. Anonymous shortlisting removes candidate names, photos, and other identifying information from the screening stage, helping hiring managers assess applications on merit alone.
The Insights Dashboard gives your team an at-a-glance view of ED&I data across your recruitment funnel – where diverse candidates are progressing, where they’re dropping off, and where intervention is needed. For organisations that want to go deeper, our Talent Intelligence Consultants can audit your entire recruitment process and benchmark your outcomes against sector data from Candidata™, our proprietary data engine.
Jobtrain includes a fully branded careers site as standard – no separate licence, no third-party builder. Your team manages content directly, using your own library of images, video, and text to create job adverts and careers pages that genuinely reflect your organisation.
Mobile responsiveness is built in across all templates. This matters: mobile job applications now outnumber desktop, and a poor mobile experience is one of the leading causes of candidate drop-off at the application stage. Every page, advert, and application form renders cleanly on any device without additional configuration.
Show off your company culture with ease
Most ATS providers implement the system and move on. Jobtrain’s model is different – we offer a dedicated Onboarding Manager and Account Manager from the scoping stage whose focus is your ongoing success, not just keeping the system running.
With 25 years of ATS delivery behind us, we’ve implemented recruitment systems for NHS Trusts, local authorities, universities, national retailers, and care providers – organisations with very different hiring needs and very different constraints. That experience is what you’re buying into, not just the software.
Our support team is UK-based, available every working day, and backed by a comprehensive knowledge base, regular webinars, and video training for hiring managers. There are no limits on users, jobs, or candidates – your licence doesn’t grow in cost just because your organisation does.
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An applicant tracking system (ATS) is software that manages recruitment in one place, from posting a job through application, screening, interviews and hiring. It reduces manual admin and gives recruiters a single view of every candidate. Jobtrain is a UK enterprise ATS built for complex, high-volume and multi-site hiring across the NHS, local government, education and care.
Applicant tracking system pricing usually depends on your organisation’s size, hiring volume and the modules you need and is normally an annual licence plus a one-off setup fee. Jobtrain includes unlimited users, jobs and candidates in its licence, so the cost doesn’t rise as your team or hiring grows. Contact us for a tailored quote.
Implementing an applicant tracking system typically takes a few weeks to a few months, depending on how complex your processes are, how many integrations you need and how much configuration is involved. Jobtrain gives every client a dedicated Onboarding Manager and Account Manager from the scoping stage to keep implementation on track and tailored to how you hire.
An applicant tracking system helps you attract more candidates by making applications quick and mobile-friendly, advertising roles across job boards and presenting a branded, professional careers experience. Jobtrain adds a branded candidate portal, free advertising on job boards including Indeed and Adzuna, CV parsing and UK-based support for candidates who get stuck.
Yes. An applicant tracking system reduces recruitment admin by automating repetitive tasks like interview scheduling, candidate communications, offer letters and compliance checks. Jobtrain clients typically cut recruitment administration by up to 50%, using configurable workflows that move candidates through each stage in a few clicks so teams can focus on hiring decisions.
Configurability varies widely between applicant tracking systems, from rigid, fixed workflows to platforms you can shape around your own processes. Around 90% of Jobtrain is configurable with no developer dependency, and you can add unlimited client users at no extra cost, so you can match the system to how each team and hiring manager works.
Many applicant tracking systems support pre-employment compliance such as DBS checks and right-to-work verification, either built in or through integrations, which matters in regulated sectors like health, care and education. Jobtrain supports DBS checking and right-to-work as part of its onboarding and compliance hub, with dashboards that give a clear view of outstanding documentation.
Applicant tracking systems commonly integrate with job boards, HR and payroll systems, single sign-on, and pre-employment checking providers, so data flows without rekeying. Jobtrain integrates with major job boards including Indeed and Adzuna, plus a range of HR, payroll and single sign-on tools, and its team scopes the integrations you need during implementation.
A good applicant tracking system stores candidate data securely and helps you meet GDPR obligations through access controls, retention rules and audit trails. Jobtrain is built for a variety of organisations with data hosted in the UK, role-based permissions and configurable retention so candidate information is handled in line with UK GDPR.
Yes. Applicant tracking systems can support equality, diversity and inclusion through anonymous shortlisting and reporting that shows where candidates progress or drop out. Jobtrain offers anonymous shortlisting that hides names, photos and identifying details at screening, an Insights Dashboard for ED&I data and Talent Intelligence Consultants who can audit your process against sector benchmarks.
Most modern applicant tracking systems offer a mobile-friendly application experience, which matters because mobile job applications now outnumber desktop and a poor mobile experience is a leading cause of drop-out. Jobtrain provides candidates with a mobile-responsive application and gives hiring managers an “on the go” mobile web app, so both can act from any device.
Many applicant tracking systems include a careers site so your jobs and employer brand live in one place. Jobtrain includes a fully branded careers site as standard, with no separate licence or third-party builder. Your team creates job adverts and careers pages using your own images, video and text, and every page is mobile-responsive.
Talent Networks are Jobtrain’s proactive sourcing tool: branded landing pages and talent pools that capture candidate details and organise prospects by role, location or sector before a vacancy exists. They let you build pipelines ahead of need and fill roles faster, which suits seasonal, high-volume or event-based hiring.
Jobtrain’s onboarding and compliance hub, described by client Active Care Group as an “onboarding powerhouse”, manages the steps between offer and start date. It supports taking references before offer, real-time candidate queries, a culture-led Welcome Hub and dashboards that give a clear view of documentation, helping bring time-to-hire down.
Jobtrain’s Welcome Hub introduces your culture, key information and next steps before day one, so new starters arrive informed and engaged. It gives candidates a warm, branded first impression in the gap between accepting an offer and starting, which helps keep them committed to the role.
Jobtrain’s Redeployment Portal gives at-risk employees early, prioritised access to internal vacancies, with smart job matching and tailored updates. Redeployment Managers track caseloads in a dedicated dashboard, which helps reduce redundancy costs and retain valuable skills during restructuring, site closures or workforce reductions.
Every Jobtrain client gets expert support alongside the software, backed by 25+ years of ATS delivery. A dedicated Onboarding Manager and Account Manager will work with you from the scoping stage onwards. Support is UK-based and available every working day, with a knowledge base, regular webinars and video training for hiring managers.
Jobtrain’s key features include a branded candidate portal, video interviewing, bulk recruitment tools, diversity and inclusion reporting, media-rich advertising, CRM tools, onboarding and integrations that speed up hiring. Around 90% of the platform is configurable, with unlimited users, jobs and candidates included as standard.