Applicant tracking system for complex UK hiring

Jobtrain is a UK enterprise applicant tracking system built for organisations with complex, high-volume, or multi-site hiring needs. It manages every stage of the recruitment process with configurable workflows that fit around your processes, not the other way around.

Organisations using a structured ATS reduce their average time-to-fill by up to 40% compared to manual processes (LinkedIn Global Talent Trends, 2026). Jobtrain clients typically see recruitment administration cut by 50% and report a 31% reduction in time-to-hire.

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What our clients say about Jobtrain

Read the full story from Chester Zoo on why they chose Jobtrain as their recruitment software provider and the experience they had during implementation and the run up to their seasonal recruitment campaign.

Read Chester Zoo’s story

Chester Zoo testimonial - there was something really special from the outset (1)

Attract more of the right candidates

The competition for skilled candidates is intense – and the application process is where you win or lose them. Research shows that 60% of candidates abandon applications that take more than 15 minutes to complete (Talent Board, 2026). Jobtrain is designed to keep candidates moving through a frictionless, branded experience that reflects well on your organisation. Our ATS provides:

  • A slick, branded candidate portal that shows off your best side
  • A smooth, engaging onboarding process in our Welcome Hub
  • Advertising on the most popular job boards for free including Indeed and Adzuna
  • Customisable application forms and CV Parsing to make it easy for candidates to apply
  • Dedicated UK support for you and your candidates if they get stuck

Start attracting the best candidates

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Build talent pipelines with Talent Networks

Talent Networks are Jobtrain’s proactive sourcing tool – branded landing pages and talent pools that capture candidate details and organise prospects by role type, location, or sector before a vacancy even exists. They’re particularly effective for organisations with predictable seasonal demand, high-volume hiring, or regular recruitment events. Build your pipeline ahead of need, and fill roles faster when the time comes.

Engage with Talent Networks

Onboarding that keeps candidates engaged from day one

In the words of our client – Active Care Group – Jobtrain comes with an “onboarding powerhouse,” that will revolutionise your onboarding and compliance strategy. Bring your time-to-hire down with our string of automated features and engage happier and more enthusiastic candidates with our groundbreaking Welcome Hub.

  • Take references before an offer is given
  • Candidates can raise real-time queries with the recruitment team via their onboarding portal
  • Our groundbreaking Welcome Hub shows off your culture and gets candidates excited to start
  • A dashboard for quick insights, and a visual view of documentation

Learn more about our onboarding and compliance hub

Redeployment Portal

The Jobtrain Redeployment Portal gives at-risk employees early, prioritised access to internal vacancies – with smart job matching, tailored updates, and a dedicated portal separate from the main candidate journey. Redeployment Managers get a live dashboard to manage caseloads, track applications, and report on outcomes.

For organisations facing restructuring, site closures, or workforce reductions, the portal helps reduce redundancy costs, retain valuable institutional knowledge, and demonstrate a genuine commitment to your people’s future – protecting your employer brand at a moment when it matters most.

Every application is trackable and searchable. No spreadsheets. No missed conversations.

Redirect talent. Act with intent. Start with our redeployee portal.

Cut recruitment administration by up to 50%

Jobtrain’s automation tools remove the manual effort from repetitive recruitment tasks – interview scheduling, candidate communications, offer letters, compliance checks – so your team can focus on hiring decisions rather than administration. According to SHRM’s State of Recruiting report, 86% of recruiters say their ATS has improved their hiring speed. Jobtrain is built to deliver exactly that.

  •  Automate recruitment workflows from application to onboarding
  •  Around 90% of the platform is configurable to your processes — no developer dependency
  •  Move candidates through each stage in just a few clicks
  •  Unlimited client users at no extra cost — delegate to hiring managers as needed

See how flexible our talent acquisition suite is

Equality, Diversity and Inclusion

Jobtrain supports a structured, data-led approach to equality, diversity and inclusion throughout the hiring process. Anonymous shortlisting removes candidate names, photos, and other identifying information from the screening stage, helping hiring managers assess applications on merit alone.

The Insights Dashboard gives your team an at-a-glance view of ED&I data across your recruitment funnel – where diverse candidates are progressing, where they’re dropping off, and where intervention is needed. For organisations that want to go deeper, our Talent Intelligence Consultants can audit your entire recruitment process and benchmark your outcomes against sector data from Candidata™, our proprietary data engine.

  •  Anonymous shortlisting removes unconscious bias from the screening stage
  •  Custom ED&I reports configured to your reporting requirements
  •  Talent Intelligence audit available for organisations wanting a full picture

Implement a new ED&I strategy

A careers site that reflects your employer brand

Jobtrain includes a fully branded careers site as standard — no separate licence, no third-party builder. Your team manages content directly, using your own library of images, video, and text to create job adverts and careers pages that genuinely reflect your organisation.

Mobile responsiveness is built in across all templates. This matters: mobile job applications now outnumber desktop, and a poor mobile experience is one of the leading causes of candidate drop-off at the application stage. Every page, advert, and application form renders cleanly on any device without additional configuration.

  •  Fully branded candidate portal and careers site included as standard
  •  Media-rich job adverts with images and video, manageable without IT support
  •  Mobile-responsive templates across all candidate-facing pages
  •  Manage and update content yourself — no developer needed

Show off your company culture with ease

Super-charged careers website video overview

KEY FEATURES
MADE BY EXPERTS FOR EXPERTS
portrait Branded candidate portal
settings_cell 'On the go' mobile web app
videocam Video interviewing platform
add_to_photos Bulk recruitment tools
dashboard Diversity & Inclusion reporting
perm_media Media rich advertising
See our feature list

Jobtrain is More than an ATS

Most ATS providers implement the system and move on. Jobtrain’s model is different – we offer a dedicated Implementation Manager and Account Manager from the scoping stage whose focus is your ongoing success, not just keeping the system running.

With 25 years of ATS delivery behind us, we’ve implemented recruitment systems for NHS Trusts, local authorities, universities, national retailers, and care providers – organisations with very different hiring needs and very different constraints. That experience is what you’re buying into, not just the software.

Our support team is UK-based, available every working day, and backed by a comprehensive knowledge base, regular webinars, and video training for hiring managers. There are no limits on users, jobs, or candidates — your licence doesn’t grow in cost just because your organisation does.

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Our Clients

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2015

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2017

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2021

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2014

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2020

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2016

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2018

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2019

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2018

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2020

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2018

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2025

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2020

Our customer stories

Chat to our team today

Neil Suzy Alica Jobtrain


Jobtrain is an enterprise ATS that helps organisations manage the sourcing, assessment and hiring of the best people with minimum effort and maximum efficiency.

We offer a slick, branded candidate portal, smooth onboarding, free advertising on job boards including Indeed and Adzuna, customisable application forms with CV parsing, and UK-based support.

They’re Jobtrain’s landing pages and talent pools that capture details and organise prospects by key criteria so you can build pipelines and stay connected for future hiring. Talent pools on steroids!

Our onboarding and compliance hub supports pre-offer references, real-time candidate queries, a culture-led Welcome Hub and dashboards for document visibility.

It showcases your culture and information before day one so candidates arrive informed and excited.

At-risk employees see internal roles first, get smart matching and updates, while managers track caseloads in a dedicated dashboard, helping reduce redundancy costs.

Yes! Automation and configurable workflows can cut admin by up to 50%.

Yes! Around 90% of the platform is configurable and you can add unlimited client users.

Anonymous shortlisting, an Insights Dashboard and advanced reporting support ED&I; our Talent Intelligence Consultants can also audit and optimise your process.

Yes! Build rich, on-brand content with your media and mobile-responsive templates for an excellent candidate experience.

Yes! Mobile-responsive experiences and an “on the go” mobile web app support action from any device.

Yes! Our Account Management Team partners with you end-to-end, backed by 25+ years of ATS delivery. Our support team is UK-based.

Branded candidate portal, video interviewing, bulk recruitment tools, D&I reporting, media-rich advertising, CRM tools and integrations that speed up hiring.