Applicant Tracking System for the NHS

Cut agency spend, screening time and time to hire, on one platform built for the NHS.

Jobtrain is the applicant tracking system that gives NHS recruitment teams real-time ESR integration, explainable AI assessment and a partner who knows how trusts and boards work. We’ve built our solution in partnership with NHS colleagues to make sure it delivers.

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Built for the NHS

✓Real-time integration with ESR

✓Explainable AI assessment, human in the loop

✓Redeployment Hub and resident doctor workflows

✓Shared services and group models on one platform

✓Used by more than 30 NHS organisations

15% to 35%

less agency and bank spend

Worth £1.65m to £3.85m a year for a 5,500-staff trust

Up to 90%

less manager screening time

For frontline managers, with the AI Assessment Builder

30 days

average time to hire

Across the Jobtrain NHS estate, against a 56-day target and a 75+ day national average

Client voices

What NHS teams tell us

“

The flexibility of the system, the customisation it’s all been transformational.

Jay Patel, Strategic Resourcing Manager, Leicestershire Partnership NHS Trust

“

Jobtrain have shown a clear focus on delivery, with the customer at the heart and a positive ‘can-do’ attitude

Neil Warbrick, Programme Director, NHS Scotland

“

When we brought in Jobtrain it was like discovering fire or the wheel!

Lewis Flavell, Talent Partner, NHS Property Services

“

Candidates love the experience! The biggest benefit we’ve seen is managing volumes and the candidate experience is a major contributor.

Anne MacPherson, Director of Human Resources and Organisational Development

Cut screening time

The AI Assessment Builder

With our custom assessment builder, frontline managers can spend up to 90% less time screening. Create personalised assessments that suit your trust. Ensure fair and unbiased hiring with anonymised shortlisting. Embrace the future of hiring.

Scored, structured, timed

Build assessments matched to the role in minutes.

Auto-ranked applicants

Managers start with the strongest candidates.

Anonymised shortlisting

Fairer, EDI-led decisions at every stage.

Explainable, human-led

Every score can be traced; every final decision stays with your team.

“This is exactly why we brought Jobtrain in… this is great stuff.”

Richard Horner, Head of Resourcing, Leeds Teaching Hospitals NHS Trust

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Read our AI Assurance Statement

Redeployment Hub

Keep good people in the NHS

The Redeployment Hub matches at-risk and redeploying staff to suitable vacancies before you advertise externally. Fewer redundancy costs, retained experience and a fair, documented process.

✓Match people to vacancies on skills, band and location

✓Priority consideration ahead of external candidates

✓Full audit trail of every match, offer and decision

Cut agency spend

Every unfilled post has a price

Usually it is paid to an agency. Jobtrain helps you fill more roles directly and faster, so fewer shifts go to premium-rate cover.

Talent pools and communities

Hire proactively for hard-to-fill roles instead of starting from zero.

Central bank recruitment

Build your own bank workforce in the same system as substantive hiring.

PSL agency hub

Control which agencies you use, what they submit and what you spend.

Indeed sponsored jobs

Managed from Jobtrain, so ad spend goes where it brings applicants.

For a 5,500-staff trust with £11m annual agency and bank spend, a 15% to 35% reduction is worth £1.65m to £3.85m a year. Every trust is different, so we build the numbers with you.

Calculate your savings

Shared services and groups

One platform, many organisations

Whether you run a shared recruitment service, a provider collaborative or a group model, each trust keeps its identity and reporting while your team works from one system.

Several trusts, one platform

Each with its own branding, workflows and approvals.

Multiple ESR VPDs

Supported as standard.

Group and trust reporting

From the same data, at the same time.

31% faster

time to hire across NHS Scotland’s 22 boards, on one configuration for seven years.

Read the story →

End to end

Everything else you need

Attract

More of the right applicants

Branded careers sites and adverts
NHS Jobs, Indeed and other boards from one place
Talent pools and campaigns

Assess

Fair, faster shortlisting

Scored forms and structured assessments
Online testing through our partners
Interview scheduling and scoring

Onboard and comply

Compliant starters on day one

Checks tracked to NHS Employment Check Standards
TrustID right to work; DBS with First Advantage
References, contracts and real-time ESR transfer

Volume and cohorts

Big intakes, no extra headcount

Nursing, HCA and international cohorts
Bulk email and SMS
Assessment centres and group events

Integrations

Works with the systems you already use

ESR

Real-time integration, including multiple VPDs.

NHS Jobs

Advertise and receive applications.

TrustID

Right to work and identity checks.

First Advantage

DBS and background checks.

Testing partners

Online assessments within the process.

Indeed

See what Jobtrain could do for your trust

Tell us about your vacancies, your agency spend and your plans. We will show you the platform and build the numbers with you.

Book a demo Model your savings

FAQs

Frequently asked questions

How much could we save on agency spend?

For a 5,500-staff trust with £11m annual agency and bank spend, a 15% to 35% reduction is worth £1.65m to £3.85m a year. These are estimates, not guaranteed results, so we build a savings model using your own spend and vacancy data.

How does the AI Assessment Builder reduce screening time?

It replaces free-text personal statements with scored, structured and timed assessments, then ranks applicants so managers review the strongest first. Frontline managers can spend up to 90% less time screening. Every score is explainable and final decisions always stay with your team.

How do you support resident doctor rotations?

Jobtrain manages allocation and onboarding for each rotation, using national allocation data and passing records to ESR, so your medical staffing team does not rekey details for every intake.

Can we redeploy staff before advertising externally?

Yes. The Redeployment Hub matches at-risk and redeploying staff to suitable vacancies before they are advertised, with a full audit trail of every match and decision.

Can one system serve several trusts?

Yes. Several trusts can run on one Jobtrain platform with their own branding, workflows and reporting, including multiple ESR VPDs. NHS Scotland’s 22 boards have used one configuration for seven years.

Does Jobtrain integrate with ESR?

Yes. Jobtrain transfers new starter records to ESR in real time, so HR and payroll are ready for day one.

How do you use AI responsibly?

Our AI is explainable and auditable, with a human making every final decision. Our AI Assurance Statement sets out how we design, test and govern it.

Can we buy Jobtrain through a framework?

Yes. Jobtrain is available through G-Cloud, which gives NHS organisations a compliant route to buy.